Planning Pod is the engine that powers successful events, giving you and your team a single place to organize details, automate processes and centralize communications
No more juggling lots of spreadsheets, calendars, emails and single-purpose apps. Planning Pod gives you a centralized solution so all your event information is in one place and accessible in seconds.
Our tools work together to help you create reliable processes that make you more efficient. This way you spend less time on micro-managing details, resources, staff and attendees and more on creating amazing experiences.
Things don’t slip through the cracks when everyone is informed and follows through. Our collaborative tools give you and your team, vendors and clients the big picture while keeping everyone accountable.
See why more event professionals rely on our tools to streamline their events!
Tracking tasks and assignments. Building timelines and budgets. Staying on top of event bookings and appointments. Managing files and notes. These are at the heart of managing events, and they’re also at the heart of our event management software, along with at-a-glance dashboards and reports and so you always know where you stand.
“Planning Pod is perfect for me and my team to manage our events and clients … it’s an all-in-one tool that practically thinks for us in tracking details.”
- Brandee Gaar, Blush by Brandee Gaar
“Planning Pod is perfect for me and my team to manage our events and clients … it’s an all-in-one tool that practically thinks for us in tracking details.”
- Brandee Gaar, Blush by Brandee Gaar
Transform that image in your head into reality with our event design tools. Create professional room diagrams, event layouts and seating arrangements in minutes … no design or CAD experience necessary. Build vision boards to share pics and ideas with your team and clients.
“The floorplans are so incredibly useful for visualizing the layout of spaces.”
- Noelle Davis, 73 Productions
“The floorplans are so incredibly useful for visualizing the layout of spaces.”
- Noelle Davis, 73 Productions
No event is complete without … attendees, of course. Our event planning software lets you build custom event webpages, create tickets, launch online RSVP or event registration forms and collect payments. Track all attendee details and revenues and, on event day, sign them in with our check-in tool.
“A fast, economical way for creating event websites and collecting registrations and RSVP data.”
- Cathy Anna, Cathy Anna Events
“A fast, economical way for creating event websites and collecting registrations and RSVP data.”
- Cathy Anna, Cathy Anna Events
Our tools make it seamless for event clients to do business with you. Collect leads via online webforms and manage your sales pipeline. Create and send customized contracts, proposals and invoices (and build reusable templates for all three) and collect signatures and payments electronically. Or invite customers into a client portal where they can view and sign documents, make payments, complete tasks and more.
“Planning Pod is perfect for me and my team to manage our events and clients … it’s an all-in-one tool that practically thinks for us in tracking details.”
- Brandee Gaar, Blush by Brandee Gaar
“Planning Pod is perfect for me and my team to manage our events and clients … it’s an all-in-one tool that practically thinks for us in tracking details.”
- Brandee Gaar, Blush by Brandee Gaar
Event management requires lots of back-and-forth between staff, vendors, contractors and clients, and our platform gives you the means to manage it all. Like a centralized event CRM manager and email inbox for tracking all your event and client communications. And flexible permission settings for unlimited users so your team can access dozens of shared tools.
“Planning Pod keeps everything in one place so our staff, clients and vendors can easily collaborate.”
- Gretchen Culver, Rocket Science Events
“Planning Pod keeps everything in one place so our staff, clients and vendors can easily collaborate.”
- Gretchen Culver, Rocket Science Events
Our tools make it seamless for event clients to do business with you. Collect leads via online webforms and manage your sales pipeline. Create and send customized contracts, proposals and invoices (and build reusable templates for all three) and collect signatures and payments electronically. Or invite customers into a client portal where they can view and sign documents, make payments, complete tasks and more.
“Planning Pod is perfect for me and my team to manage our events and clients … it’s an all-in-one tool that practically thinks for us in tracking details.”
- Brandee Gaar, Blush by Brandee Gaar
“Planning Pod is perfect for me and my team to manage our events and clients … it’s an all-in-one tool that practically thinks for us in tracking details.”
- Brandee Gaar, Blush by Brandee Gaar
Automations and workflows
to create efficiencies and streamline processes based on the way that you work and how you do business.
Integrations with applications like Google, Outlook, Square and Stripe plus many others via the Zapier platform (like Quickbooks, Xero, Salesforce, MailChimp)*
Mobile friendly platform
that you can use via the Web browser of any computer, tablet or smartphone
Customer support + training to get you up-and-running fast and ensure you are getting the most out of our tools. (training included with enterprise packages)
Timesaving templates for everything from to-do lists, timelines and floorplans to budgets, contracts and proposals
Secure data transmission and storage including Secure Socket Layer encryption, server-side firewall protection, daily remote backups and PCI compliance for online payments
